July 7, 2016 Source: Treasury Department
In order to implement the requirements of the Fourth Plenary Session of the Eighteenth Central Committee of the Communist Party of China on “implementing the right to perform tasks, establish the right to establish posts, tiered authorization, regular rotation, and strengthen internal process control” in government procurement, the Ministry of Finance issued the “About Guiding Opinions on Strengthening the Internal Control and Management of Government Procurement Activities "(Cai Ku  No. 99, hereinafter referred to as" Guiding Opinions "). Recently, the relevant person in charge of the Treasury Department of the Ministry of Finance answered questions from reporters on related issues.
Q: Why was the Guiding Opinion formulated?
A: Strengthening the internal control and management of government procurement activities is an important measure to implement the requirements of the Fourth Plenary Session of the Eighteenth Central Committee of the Party, and it is also an objective requirement to deepen the reform of the government procurement system. Study and formulate the Guidance Opinions, strengthen the internal control and management responsibilities of purchasers, centralized procurement agencies and supervisory departments in government procurement activities, strengthen the power constraints in procurement activities, and look at the "hand of power" that stretches out. It is of great significance for relevant parties to implement the responsibilities of the party's work style and clean government, improve management levels, and promote procurement in accordance with the law.
Q: What is the main idea of the Guiding Opinions?
A: The Guiding Opinions is guided by the spirit of the 18th CPC National Congress and the 3rd, 4th, and 5th Plenary Sessions of the 18th Central Committee of the Communist Party of China, adapting to the changes in government functions and the need to build a modern financial system, and focusing on the implementation of government procurement laws and regulations to further standardize the government Power operation in procurement activities: First, highlight three principles. It puts forward the basic principles of internal control management of government procurement activities in which comprehensive control and emphasis are given simultaneously, division of labor and checks and balances are enhanced, and efficiency is promoted, power and responsibilities are equal, and punishments are imposed in parallel. The second is to emphasize subject responsibility. It is clear that purchasers must focus on internal centralized management and affiliated unit management, strengthen management of procurement needs, policy implementation, information disclosure, performance acceptance, results evaluation, etc .; centralize procurement agencies to focus on process control and strengthen around specific links in government procurement Management; Supervisory agencies focus on the reform of deregulation and management services, and improve internal management systems and work procedures such as approval of procurement methods, review of procurement of imported products, complaint handling, and supervision and inspection. The third is to clarify four tasks. Four key tasks were put forward, including strict prevention of the risks of a clean government, control of legal risks, implementation of policy functions, and improvement of performance. The fourth is to refine internal control measures. Taking the division of power, the establishment of posts, hierarchical authorization and process control as the main line, a total of 15 specific internal control measures in four aspects were proposed.
Q: What specific measures does the Guiding Opinions have for strengthening the internal control and management of government procurement activities?
A: The Guiding Opinions put forward four aspects of internal control measures: First, clarify the power of affairs and perform duties in accordance with the law. It is required that purchasers, centralized procurement agencies and supervisory departments strengthen internal centralized management and internal supervision; the rights and obligations of entrusted agents should be clearly defined between purchasers and procurement agencies. The second is to set up posts reasonably, corresponding to powers and responsibilities. Reasonably define job responsibilities and main bodies of responsibility and sort out risk issues; incompatible positions such as the establishment of procurement requirements and internal audits, contract signing and acceptance should be set up separately; related business such as reviewing on-site organization and single-source procurement project negotiation should be conducted by two persons in principle The above are handled jointly; procurement and related personnel shall implement regular rotation. The third is hierarchical authorization and scientific decision-making. The competent budget unit shall strengthen the management of the budget unit to which it belongs; establish and improve the internal decision-making mechanism and internal audit system for procurement matters by purchasers, centralized procurement agencies and regulatory departments. The fourth is to optimize the process and focus on control. It is necessary to strengthen the control of key links and timely correct non-compliance; clarify the working time requirements of each node to improve procurement efficiency; strengthen the management of conflicts of interest and strictly implement the avoidance system.
Q: What guarantee measures does the "Guiding Opinions" propose for the internal control management of government procurement?
Answer: In order to improve the level of internal control and management of government procurement, the Guiding Opinions put forward four safeguard measures: First, strengthen organizational leadership. Purchasing agents, centralized procurement agencies and supervisory departments are required to establish leadership and coordination mechanisms within the unit, and strictly implement systems such as separation of posts and rotation communication. The second is to accelerate the establishment of rules and regulations. All departments and units must pay close attention to sorting out and assessing the risk issues of their own departments and units, clarify standardization work requirements and preventive control measures, and form a relatively complete internal control system. The third is to improve technical support. All departments and units should give full play to the role of electronic information technology and big data in the internal control management of government procurement, and use information technology to implement internal control management measures for government procurement. The fourth is to strengthen operational supervision. All departments and units shall establish incentive and restraint mechanisms for internal control management, and incorporate the construction and implementation of internal control systems into the performance evaluation system. The financial department shall take the construction and implementation of the government procurement internal control system as an important part of government procurement supervision and inspection and assessment of centralized procurement agencies, and strengthen supervision and guidance.